Version 2.0 · Manual 2026.04

Your guide to
INTRAK

Everything you need to navigate the Internship & OJT Tracking and Management System — from student onboarding to coordinator reporting, all in one place.

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intrak.site / student / dashboard
INTRAK
Main
Dashboard
Documents
Companies
Internship
Attendance
Evaluations
Account
Notifications
Settings
Student Portal
Student Dashboard
Track your internship status, pending requirements, and progress at a glance.
Completion
72% overall progress
Required Docs
3 pending review
Assigned Company
TechNova Solutions
Hours Logged
248 / 486 hours
Latest Evaluation
4.6 / 5.0 rating
Next Deadline
Weekly report due Friday
5
User Roles
13
Manual Sections
4
Core Workflows
30+
Portal Modules
Who is this for?

Every role,
covered

INTRAK has five distinct portals, each with tailored features and permissions for your specific responsibilities.

Student
/student
Submit documents, apply to companies, log attendance, and view evaluations.
Documents Companies Attendance Evaluations +5 more
Instructor
/instructor
Review documents, applications, and proposals; monitor assigned students.
Documents Applications Proposals Reports
Coordinator
/coordinator
Oversee the entire program, companies, announcements, and reporting.
Students Companies Announcements Reports
Industry Partner
/industry-partner
Verify intern attendance and submit performance evaluations.
Attendance Evaluations Documents
Admin
/admin
Manage platform settings, users, maintenance mode, and system-level controls.
Users Companies Settings
What's inside

Everything the
system offers

INTRAK brings together all internship operations — from document compliance to real-time evaluations.

Document Management
Upload, review, approve, or request resubmission of all required internship documents with full status tracking per phase.
Company Placement
Browse partner companies, check available slots, and submit placement applications. Track application status from pending to approved.
Attendance Logging
Log daily attendance with manual or QR-supported methods. Industry partners verify entries; total hours are tracked automatically.
Intern Evaluations
Industry partners submit structured performance evaluations with criteria ratings and comments. Students view their results instantly.
Reports & Compliance
Generate monitoring and compliance reports at instructor and coordinator levels. Export attendance and requirement completion data.
Security & 2FA
Role-based route protection, two-factor authentication, email verification, and access token session management built in.
Notifications
Role-based alerts for every workflow action — submissions, approvals, rejections, and announcements delivered in real time.
Partnership Assistance
Students can propose non-listed companies, upload supporting documents, and track the proposal through instructor and coordinator review.
How it works

Core
Workflows

Four end-to-end processes that drive INTRAK from student onboarding to final evaluation.

01
Document Compliance
Student uploads or generates required document
Instructor or Coordinator reviews the submission
Reviewer approves, rejects, or requests resubmission
Compliance reflected across dashboards and reports
02
Company Placement
Student browses companies and submits application
Instructor / Coordinator reviews the application
Status updated to approved, rejected, or withdrawn
Attendance and evaluation modules unlock upon assignment
03
Partnership Proposal
Student submits non-listed company proposal
Instructor returns, rejects, or forwards to coordinator
Coordinator performs final decision and updates status
04
Attendance & Evaluation
Student logs attendance (manual or QR-supported)
Industry Partner verifies attendance entries
Industry Partner submits performance evaluation
Student views results in the Evaluations module
About Us

About the
Thesis Project

INTRAK is developed as an academic thesis project focused on improving internship and OJT monitoring through a centralized digital platform.

Project Background

This thesis addresses common challenges in internship management such as fragmented document submissions, delayed attendance verification, and manual reporting. INTRAK unifies these processes into one system to provide clearer tracking for students, instructors, coordinators, industry partners, and administrators.

Thesis Contributions
Role-based portals designed for each stakeholder in the OJT lifecycle.
End-to-end workflows for documents, placement, attendance, and evaluations.
Data-driven monitoring and reporting to support institutional decision-making.
Improved communication and transparency between school and industry partners.

Ready to get
started?

Open the full interactive manual to explore every module, workflow, and feature — organized by your role.

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